Festivus Games

What’s In It For Hosts?

• Hosts earn $60 per 2-person Team if total Teams are less than 37. Hosts earn $80 per Team for 37+ Teams
• Custom Festivus Games medals for all podium Athletes (both Team members) are included.
• Custom 2′ X 6′ WODs banner is included.
• Starter SWAG for podium Athletes (both)!
• We provide a Global Ranking Page that will display all results in about 72 hours post-event. We provide scoring sheets and judging guidelines for the day of the event.
• We handle filming, production and promotion of the WOD standards videos.
• We pay for supplemental insurance for this athletic event – not ordinarily covered in your standard property and liability insurance policy.
• Our IT team handles all website and online registration issues.
• The Festivus Games brand is unique, catchy and our marketing reach is worldwide.
• We take care of registration changes as requested by athletes.
• We answer athlete questions about the event.
• We drive newcomers to your box who would ordinarily be too afraid or would simply not make the effort or take the time to visit your box.
• We advertise Festivus Games on Google and targeted high-traffic websites.

 

 Host Responsibilites

• Provide the venue and follow through on Hosting
• Market the event across as many social media avenues as possible. Facebook marketing of your Festivus Games event should occur every week. We will provide images and sample text to assist this weekly marketing.
• Promote the event in house and set goals to attract as many in-house members as possible.
• Provide proper equipment needed for the WODs.
• Provide judges and staff and educate them about our WOD standards. Hosts must adhere to movement standards with judging as such to be fair and impartial, with no favoritism to your member Athletes and all poor form called for NO REP status. Athletes demand fairness AND that poor form be no repped. These two issues are the number one and number two complaints of Athletes.
• Provide adequate toilet facilities (porta-potties if necessary)
• Answer athlete questions about the host.
• Provide information to registered Athletes via email to help them find your gym and confirm the check-in time etc.

Enter scores using our custom-coded Microsoft Excel score sheet. You should have a Microsoft Excel 2007 or later version installed on the computer you’re using for scoring. We will not be making it available for Google sheets, Apple Numbers or any other format. No online scoring system will be used. Hosts must familiarize themselves with the Excel sheet so the event is scored smoothly and accurately. If you need Excel you can purchase 1 copy of Microsoft Office w/Excel for $6.99 or up to 5 copies for $9.99. Cancel within a month and Microsoft won’t charge you further.

1 copy: http://tinyurl.com/huvhbqv  | Up to 5 computers: http://tinyurl.com/lbsjmjq

•  Reach out to your product distributors or local businesses and add at least two “swag” items for every podium Athlete (there are 36 podium Athletes).
• Reach out to product distributors or local businesses and get at least one vendor on site that may benefit Athletes. Examples include clothing, supplements, food, chiropractor, massage therapist.

Host Payment

Hosts are paid within two weeks after the event as long as a tax I.D. number and check payable name are on file.

Back-Out or Fewer Than 20 Teams Penalty

We want our Hosts to have at least 20 Teams for their location. If you have fewer than 20 Teams registered via our website we will deduct $50 per Team you are short out of our payment to you. For example, if you have 18 Teams registered through our site we will deduct $50 X 2 = $100 out of our payment to you. The maximum under 20 Team penalty will be $500 and no more.

Barring a catastrophic act of nature (i.e., flood, hurricane, fire, tornado) you will be charged $500 for backing out of hosting OR for having fewer than 5 Teams as of August 31st, 2017. If you have fewer than 5 Teams as of August 1st we reserve the right to drop you as a Host and charge the “back out” fee of $500. Because we ship awards, swag, Athlete shirts and WODs banners quite early we incur costs therefore we MUST charge the “back out” fee of $500 if you have fewer than 5 Teams as of August 1st or you back out of hosting. It’s never a good idea, as a Host, to say you’re going to offer an event and then cancel.

Finally, once you are accepted as a Host you must hold your event, input scores into our Excel scoring sheet and then upload that completed Excel sheet to our server via your Dashboard which we provide and make easy for you.

 

The WODS & Equipment

For scoring purposes all hosts do the same WODs for each event. A host may not substitute any part of a WOD with something other than what is stated on the Festivus Games website. All WODs are posted months in advance of the event. This allows newcomers to feel more comfortable and to practice.

As a potential Host you should review our WODs to see if you have enough equipment. https://festivusgames.com/divisions If you do not have the equipment you need to purchase it or borrow it from another affiliate/gym. Substitution of equipment that does not allow for proper execution of the WODs is prohibited. For any bar- or kettlebell-based movement we allow up to two pounds variance. If we ask for a 44-lb KB you may use 42-46lbs. If we ask for a 53-lb barbell movement you may use 51-55lbs. This does NOT apply to Wall Ball movements or anything else not barbell or kettlebell based.

Registration

Athlete registration for our October event will begin in June. Each host has their own registration page password protected dashboard for a quick report showing how many of each Athlete you have plus the ability to download all the Athletes data.

Event Date

Festivus Games occurs twice a year – in April and October. Our next event is October 14th, 2017. As a Host you must agree to hosting Festivus Games on October 14th and not on any other day. Thousands of athletes will be competing at dozens of Hosts worldwide all on the same day.

Start Time

• Athlete Check-in: 8 AM
• Athlete Briefing: 9 AM

If your start time is different you will be able to edit this through your Host dashboard.

Athlete Number And Heats

Ideally your Festivus Games event will start at 9am sharp and will be finished by no later than about 4pm. We recommend determining the total number of Athletes you can handle based on your equipment availability and space. Again, please check the WODs first to determine equipment needs.

We recommend configuring your heats so you have no more than about 10 heats. The number of athletes you will be able to accommodate PER HEAT will be determined by your equipment and space and staffing.

Host Share Payments

Registration closes on Saturday, October 7th, 2017. As a Host you should not expect to be able to make your Heats until the Monday after registration closes.

The host may forfeit their share if they don’t fulfill their responsibilities. The main reasons for forfeit would be:

• failure to host the event
• failure to use our Excel score sheet and/or not uploading it to our server
• a large number of complaints from your athletes concerning how you hosted the event

As a Host Does It Cost Me Anything?

The only costs to Host are associated with whatever you have to pay your judges and staff, porta-potty rental etc. for setup and running the event at your Box. Often times Hosts will bring in local businesses or equipment, clothing or supplement vendors and charge them a fee to represent their business at the event. This income can become another profit center for you, the Host, or at least enough to offset the nominal fees it’ll cost you to pay your judges and staff.

 

Prizes

We provide every Athlete (both Team members) a Festivus Games shirt (t-shirt for men, tanks for women) IF they register no later than August 31st, 2017. For your podium Athletes (both Team members) we provide you our custom Festivus Games medals. We will also be providing you starter swag for all your podium Athletes! We want Festivus Games to grow swag to the best of any amateur functional-fitness competition.

Delivery of Awards, Athlete Shirts, Swag and Banner

As a Host you will receive the awards, Athlete shirts (for those who have registered through August 31st), the swag and the WODs banner by the first week of October 2017. We are committed to you having everything we are providing 10-14 days prior to the event date.

It’s imperative that you open the award/swag/shirt boxes from our vendors the day you get them and inspect for any damage or shortages! It will be your responsibility to cover any cost of shipping if you receive your boxes and wait days to open the box only to find something is missing or damaged and needing replaced.

Judges/Staff Shirts

We will provide our logos for the front and back so you can have a local shirt vendor produce your judges and staff shirts. This will allow you to wait as long as possible to determine who your staff and judges will be and to get the right sizes since you will be able to walk into your local vendor and get them last minute. If you provide judges/staff shirts (not required) all costs for doing so are your responsibility.

 

Exclusivity

Hosts in rural or non-major metropolitan areas will have a protected territory of at least 60 miles. If your box is in a major metropolitan area like Chicago, Charlotte, Dallas, San Diego, New York, L.A. etc. you should expect there may be up to two Hosts in a 60 mile radius.

Transfers

While rare an athlete may decide to compete at a different host from where they signed up. Athletes have the ability, until October 7th, to switch to any Host as they wish. The Host where the Athlete actually competes is the one who gets paid for that Athlete.

Insurance

We purchase liability insurance for the event; however, our policy may not extend to you, your Box, your employees, or anything else you may need insurance coverage for. We require, as a term of hosting, that you have Festivus Games LLC added to your policy as an “additional insured.”

Fliers

Host specific fliers are available for download through your host dashboard.

Please Check Your Email

100% of Host info is delivered via email. If you haven’t heard from us in a while it’s likely our emails are being delivered to your bulk, junk or spam folder.

If you have questions never hesitate to contact us. We look forward to working with you!