BEFORE THE EVENT
Information for Hosts to use before the Event.
Under Construction – Expected Delivery Wednesday, 20 August.
Delivered. Still updating…
PROMOTE ON FACEBOOK
When you become a host we suggest building a Facebook Event page and granting ReblCa, Inc. admin access to your business page. We’ll help you promote the event and will never post anything other than event related content.
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PROMOTE ON WEBSITE
Select an image from HERE and add it to several prominent locations on your website. Link the image to your registration page using the Bitly link available on your Host Dashboard.
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PROMOTE WITH FLIERS
Download and print a customized flier from your Host Dashboard. Post the flier in prominent locations within your Box and at appropriate nearby businesses. A great location in your Box that is often forgotten is above each urinal and on both sides of each toilet door.
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OTHER PROMOTION METHODS
Make notes about the event on your whiteboard and change them frequently.
Integrate event WODs into your WOD. Make sure your Athletes know you are doing it on purpose.
Follow all event social channels and share our content frequently.
Post a “sales” message to all your social channels at least once per week.
@tag nearby Boxes where you want to sell registrations.
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JUDGES
We suggest having athletes judge each other whenever possible and provide detailed judging sheets to make the assignment a little easier.
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BUILD HEATS
Get your heats built as early as possible and keep athletes informed of changes throughout the day.
We’ll send you a detailed heat document with suggestions for each event.
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EMAIL REGISTERED ATHLETES
Keep your registered athletes informed about the event. A great way to do this is by email. Note: The CSV button is temporarily deactivated due to a bug that results in extra emails in the CSV. Go to your Host Dashboard and click the “CSV” button on the right of the screen above your athlete list. You will be prompted to pick a location and a name for the file. Click “Save” to download a list of your registered athletes in CSV format. Use this CSV to load your athletes’ email address info to your favorite email provider. We use MailChimp.
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SCORING SYSTEM
We provide an easy-to-use scoring system. Don’t wait until the morning of the event to see if you can log in and use it. The Geeks will be very busy the day of the event so we’d rather handle scoring system issues before the event. As soon as you receive scoring system log in info from us please use it to log in, check-in an Athlete and enter a few test scores. When you see that everything works you can delete the test scores and reverse the Athlete check-in. Scoring system documentation is available HERE.
We pre-load the scoring system with all registered Athletes. All you need to do is check Athletes in when they arrive and enter scores as they are provided during the event.
You can register an Athlete the morning of the event and manually add them to the scoring system. It is easy and is described in the scoring system documentation linked above.
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EVENT SHIRTS
About 2 weeks before the event we order shirts so they can be produced and shipped to arrive before the day of the event. We ship to the address on your registration page unless you request otherwise. If your shirts don’t show up please check with neighboring businesses. That’s where we usually find missing shirt deliveries. After we order shirts new registrants can pay extra to receive an event shirt. It will be produced shortly after the event and mailed directly to the Athlete at their registration address. We have to charge extra for the shirt due to the costs of the small production run and the handling required to mail them one by one.
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ATHLETE AWARD CHECK
About 1 week before the event we mail Athlete Award checks. Unless you ask otherwise they are mailed to the address on your registration page and made out to the primary contact on file for you. If your check doesn’t show up please check with neighboring businesses. That’s where we usually find missing checks. We mail one check for the full award amount. You decide how to distribute athlete awards. You can even use the money to buy equipment for your Box or fund an After Party, etc. as long as you alert your athletes that is your plan so they know there will be no individual awards.
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SCORE CARDS
We provide a simple form that can be printed and used to record an athlete’s scores. When the WODs are released the form will be available [HERE]. Print enough for each athlete and use them to record and report scores.
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EQUIPMENT SETUP
This depends on the WODs and the number of athletes/heats at your location.
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